Student Organizations

Events

SPRING ORGANIZATION FAIR
The Spring Organization Fair will be held in Webb Center on Tuesday, January 26, 2010 from 11:30am until 2:00pm. This is a great opportunity to attract new members to your organization!

Organizations will be able to reserve a table in Webb Center.  All organizations are asked to complete the registration form on-line. 

Organizations who register will have a table. Table assignments will be made on a first come, first serve basis (limited tables available).  Please remember that all fund-raising activities held during the fair must be approved in advance through the Office of Student Activities and Leadership.

All student organizations with offices in Webb Center are asked to facilitate an open house type recruitment fair during this time.   This should both help your organization to recruit new members; as well as, showcase your new office space and what your organization has to over.  

Office of Student Activities and Leadership will also be showcasing our new office space as well as the U-Center.  Check in for the fair will be held in OSAL's new office space at 1071 Webb Center.  Light snacks will be available in the U-Center at 1047 Webb Center.

All questions concerning the Spring Organization Fair should be directed to the Office of Student Activities & Leadership at 683-3446.

SUBMIT UPDATED ORGANIZATION ROSTERS
Student Organizations are required to update their online roster every Fall and Spring. 

Please review your online roster and submit a signed hard copy to the Office of Student Activities & Leadership by February 5, 2010.  Please ensure that all members and advisors on your roster are currently active with your organization.  If a member is no longer active, please follow up with this individual to ensure that they have checked the inactive box and have an end date on all membership statuses within the organization.  Please do not delete past members from your roster; instead check the inactive box and ensure that each membership status has an end date to indicate they are no longer active with your organization. 

Please print your online roster in landscape format; so that the spokespersons and advisors are visible.  You can visit OSAL if you need your password. For more information on rosters please call OSAL at 683-3446. 

TECHNICAL LAB
Spring Technical Lab
Friday, February 5, 2010, 2:30pm-5pm
(Check-in  2:30pm-3pm)
Virginia Beach Room, 2007 Webb Center

This program is offered both in the Fall and Spring Semester.  The Technical Lab is designed to inform members of clubs and organizations on the technical aspects of running an organization at ODU.  Topics that will be covered include: On-line Roster Management/Co-Curricular Transcripts, Room Reservations and Event Management, Mediated Classroom Equipment Training, and SGA Budgets.  The Fall session focuses on the procedure to spend funds granted by SGA, and the Spring session focuses on the procedure to request funds from SGA.

Each Lab offers about five workshops on the topics listed above.  Student can choose to attend any two of the five sessions.  We recommend that organizations send the appropriate representatives to the various sessions ie. Treasurer should attend the budget session; while the events chair attends the workshop on room reservation & event management.

These sessions will focus on improving the operations of your organization; Organizations are REQUIRED to send one member to the Budget session. 

Registration coming soon.



SGA BUDGET REQUESTS DUE MARCH 6, 2009
Recognized Student Organizations can request funding through Student Government Association. 
This year, the deadline for budget request is March 6th at 5pm online! YOU MUST HAVE IT IN BY THEN!

Student Government Association set standards and requirements for all recognized student organizations.  Please review these standards by clicking here.  For more details visit SGA website at http://orgs.odu.edu/sga/

SGA will be hosting workshops on the budget process on the following dates:

• Technical Leadership Lab on February 6th
• Other dates about the budget process only (Webb Center, BOV):
  • February 12th at 7:30pm
  • February 18th at 11am
  • February 24th at 5pm

MAIN STREET STUDENT ORGANIZATION FAIR!
Thursday, September 3, 2009
11:30am - 2pm
Kaufman Mall,
Rain date: Thursday, Sept. 10, 2009

This is a great opportunity to attract new members to your organization!  Organizations who register will have a six-foot table. Table assignments will be made on a first come, first serve basis.  Please remember that all fund-raising activities held during the fair must be approved in advance through the Office of Student Activities and Leadership. All questions concerning Main Street should be directed to the Office of Student Activities & Leadership at 683-3446.

Steps to participate in Main Street 2009

To register for Main Street:
On-line registration is now closed.  To register for the waitlist, visit the OSAL table at Main Street at 11:15am on September 3rd.

Student organizations currently on the registered list:
I am excited that you will be participating in Main Street 2009. Here are the final details about the event. If you have questions or will not be able to attend Main Street, please contact the Student Activities and Leadership Office immediately.

1. Plan to arrive between 10:30am and 11:15am on Thursday, September 3th. Please check in at table #1 (marked Student Activities and Leadership) upon your arrival. You will then receive your table assignment (1 8ft. table and 2 chairs) and event map. Unclaimed tables will be assigned at 11:15am to those on the waiting list.
2. In case of questionable weather on Thursday, please call the Student Activities and Leadership Office at 683-3446 between 8:00 -10:00am to find out if Main Street has been postponed. If postponed, the event will be re-scheduled for Thursday, September 10th.
3. Since classes will be in session, no amplified music will be permitted. (NO EXCEPTIONS!)
4. If you would like to sell anything during Main Street, you must obtain approval prior to the event by completing a Fund Raising Approval Form and returning it to the Student Activities and Leadership Office by September 2th.
   
   Please let me know if you have any questions. I can be reached by e-mail at dmahlerr@odu.edu or by phone at 683-3446. I look forward to seeing you out on the mall!

ORGANIZATION RE-REGISTRATION - starts August 24th...deadline: September 14th
every fall

Student Organizations are required to re-register every Fall Semester.  This allows Office of Student Activities & Leadership to keep track of the groups that plan to be active on campus for the academic year.  During the re-registration process an organization provides us with the name and contact information of its officers/spokespersons and adviser(s).  We use this information to facilitate necessary communication throughout the academic year; It is important that this process is completed within the FIRST THREE WEEKS of the start of the academic year.  Just follow these easy steps:

• Log into your roster using your user ID and password (THIS IS IN YOUR LETTER which is place in your OSAL mailbox.  Visit OSAL at 2122 Webb Center if you need this info): http://www.studentaffairs.odu.edu/osal/
  The first page you will see will review the re-registration process, and list the information that must be listed on your on-line roster.
• Click the check box indicating you are re-registering your organization.
• Click the next button.
• Receive a confirmation page that will indicate if you are missing any required information to complete the re-registration process or if you have successfully completed the process.
• All organizations are required to designate two individuals as spokespersons in order to complete the process.  This can be done by going to the roster, selecting the individual who will be the spokesperson, and updating their current member status to include a check in the spokesperson box.
• Please take the time to update your officers' and members' statuses by clicking the roster menu button.
• Organizations are required to have an on-campus advisor.
• All organizations' advisors are required to update their advisor record BY AUGUST 17, 2009.  Advisors are provided a letter and link to complete this process.  If they missed this process more information is available under the advisors' link on the OSAL webpage.

LEADERSHIP LAB
Friday, October 2, 2009, 11am-5pm
(Check-in, 11am-12pm)
Hampton/Newport News Room, Webb Center

Click here for details.