Student Organizations
Important Events and Deadlines
Main Street Student Involvement Fair
Organization Re-Registration
Presidents' Roundtable
New Organization Orientation
Fall Leadership Lab
Spring Organization Fair
Spring Leadership Lab
SGA Budget Requests
MAIN STREET STUDENT INVOLVEMENT FAIR
*Student Organization and Service Opportunities Fair*
Thursday, August 29, 2013
11:30am - 2pm
Kaufman Mall
[rain date: Thursday, Sept 5, 2013 ]
This is a great opportunity to attract new members to your organization! Organizations who register will have an eight-foot table. Please use contact information for your Fall 2013 officers; since we will send any announcements regarding the event via e-mail.
Please remember that all fundraising activities held during the fair must be approved in advance through the Office of Student Activities and Leadership. All questions concerning Main Street should be directed to the Office of Student Activities & Leadership at 683-3446.
Steps to participate in Main Street 2013
- Register for Main Street - click here
- Check in at the OSAL table at Main Street between 10:30-11:15am on August 29th. Please remember to check in so that your organizations receives credit for participation.
- Unclaimed tables will be re-assigned at 11:15am to those on the waiting list.
Student organizations currently on the registered list: (click here to see if you are currently registered)
We are excited that you will be participating in Main Street 2013. Here are a few more details about the event:
- Plan to arrive between 10:30am and 11:15am on Thursday, August 39. Please check in at table #1 (marked Student Activities and Leadership) upon your arrival. You will receive your table assignment (one 8-foot table and 2 chairs) and event map. Unclaimed tables will be re-assigned at 11:15am to those on the waiting list.
- In the case of questionable weather on Thursday, please call the Student Activities and Leadership Office at 683-3446 between 8-10am to find out if Main Street has been postponed. In addition, information regarding a change in schedule due to the weather will be posted on the OSAL website and the OSAL Facebook page. (If postponed, the event will be re-scheduled for Thursday, September 5.)
- Since classes will be in session, no amplified music will be permitted. (NO EXCEPTIONS!)
- If you would like to sell anything during Main Street, you must obtain approval prior to the event by completing a Fundraising Approval Form and returning it to the Office of Student Activities and Leadership by August 26.
- If you will not be able to attend Main Street, please contact the Student Activities and Leadership Office.
If you have any questions, contact dmahlerr@odu.edu or call OSAL at 683-3446. We look forward to seeing you out on the mall!
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ORGANIZATION RE-REGISTRATION (every fall)
Student Organizations are required to re-register every Fall Semester. This allows Office of Student Activities & Leadership to keep track of the groups that plan to be active on campus for the academic year. During the re-registration process an organization provides us with the name and contact information of its officers/spokespersons and adviser(s). We use this information to facilitate necessary communication throughout the academic year; It is important that this process is completed within the FIRST THREE WEEKS of the start of the academic year.
Re-register Your Student Organization:
After receiving your notification please log into your account. Hover over organization (top blue bar) and click on the name of your organization.
You will now re-register your student organization. Click on “settings” bottom left (side toolbar) . You will then see the gray tool bar at the top of your page. Complete the profile for your student organization. Be sure to scroll to the bottom of the page and click next. This allows you to enter your complete re-registration information including president’s and spokespersons’ information.
If your advisor has already re-registered you will notice this information is completed for you. All organizations are required to have a faculty or staff member serve as their advisor. Please feel free to use our list of potential advisor if you need to find a new advisor.
Hit finish
You will receive see a confirmation for re-registration on the green banner (left side)
Here are some features you can explore:
Now you can manage your personal account and your organization account. Explore all the features that help you communicate with members of your organization. The communication feature includes your ability to send members of your organization an email or text message. You can also update your personal profile and manage your account settings according to your preferences.
Set permission for your groups:
As an administrator, you have the ability to manage users within your organization!
1. Open your organization’s portal
2. Click on People (top left of the side toolbar)
3. Click All People
4. Click the green “Create Group” button
You can create as many groups as you want within the organization. You may want groups for your executive council, for your organization members, or for specific committees!
Next create permissions for these groups! There are the permission settings for your organization that can be setup to allow for different levels of access with your organization.
1. Click on Settings (bottom left of the side toolbar)
2. Click permissions on the grey toolbar
3. Decide on permission levels to default on (The default level should be the lowest level of permission you want to assign for each group)
4. Then grant additional permissions to specific groups to give them additional access
You can also give this additional access to specific members!
1. Click on People (top left of the side toolbar)
2. Click on a specific member
3. Click on Permissions and check any additional permissions you would like them to have!
If you have questions about setting up your account, or re-registering your student organization please contact the Office of Student Activities & Leadership at 757-683-3446.
OSAL will also facilitate several workshop sessions to help students get familiar with the new organization platform. These session will be held during the first of three weeks of the academic year. Please also mark your calendar for our detail training session on Sept 13 and 14, 2012. We will host hands on sessions in the Cyber Lab of Webb Center.
Org Sync
The deadline to re-register your organization is September 14, 2012.
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PRESIDENTS' ROUNDTABLE
This hour-long session is a forum for student organizations to join each other in planning large co-sponsorship events, networking, voicing concerns, seeking resources or simply sharing information. In the event there is a schedule conflict, presidents are encouraged to send an officer to represent the organization.
Organization representatives must register for the session(s) they wish to attend. Registration for the workshop occurs via OrgSync. Click on the session you wish to attend below to register.
(or log in to OrgSync, open the community calendar, select the date of the session you wish to attend, and click on the workshop to RSVP)
**Since our time together is limited, representatives are encouraged to submit agenda items prior to each session using the event’s registration form.
Tuesday, January 29
12:30-1:30PM
Presidents’ Dining Room
Wednesday, February 13
12:00-1:00
Isle of Wight
Thursday, March 21
12:30-1:30
Chesapeake
Monday, April 8
12:00-1:00
Isle of Wight
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NEW ORGANIZATION ORIENTATION
This session is for active members/officers of recognized/provisional student organizations. Whether your organization is new or you are new to the responsibilities of managing a student organization on ODU campus, you will learn the essentials from this hour-long workshop.
As a result of attending this session you will:
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Learn the basic university procedure for remaining recognize on campus
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Become familiar with the co-curricular transcript and organization's roster
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Become familiar with the requirements established by SGA for your organization category
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Learn all the required activities your organization needs to complete during the academic year
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Learn about additional resource available to support your organization
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Give you the opportunity to ask questions regarding the managing of your organization
Registration for the workshop occurs via OrgSync. Click on the session you wish to attend below to register.
(or log in to OrgSync, open the community calendar, select the date of the session you wish to attend, and click on the workshop to RSVP)
Sessions are scheduled on the following dates and times:
Wednesday, January 16
12:00-1:00
Isle of Wight, Webb Center
Tuesday, February 12
12:30-1:30
Chesapeake, Webb Center
Tuesday, March 5
12:30-1:30
Chesapeake, Webb Center
Monday, April 15
12:00-1:00
Chesapeake, Webb Center
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FALL LEADERSHIP LAB
Friday, September 28, 2012, 10am-5pm
Hampton/Newport News Room, Webb Center
The Leadership Lab is comprised of a variety of topics to help improve leadership capabilities of all members of your club/organization. The sessions in this lab are designed to further improve on already existing leadership skills and help your organization and its individual members lead more effectively with integrity and motivation.
For more information, click here. (Registration is now closed.)
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SPRING ORGANIZATION FAIR
The Spring Organization Fair will be held in Webb Center on two dates: Tuesday, January 22, 2013 and Thursday, January 24, 2013 from 11:30am until 2:00pm. This is a great opportunity to attract new members to your organization! To reserve a table, please complete the registration form here: http://studentaffairs.odu.edu/springorgfair.
Organizations may register for one date and will be provided with a six-foot table. Date and table assignments will be made on a first come, first serve basis (limited space available). Please remember that all fundraising activities held during the fair must be approved in advance through the Office of Student Activities and Leadership.
Check-in for the fair will be held in OSAL at 1071 Webb Center. Light snacks will be available.
All questions concerning the Spring Organization Fair should be directed to the Office of Student Activities & Leadership at 683-3446.
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SPRING LEADERSHIP LAB
Friday, February 1, 2013, 10am-4pm
Hampton/Newport News Room, Webb Center
The Leadership Lab is comprised of a variety of topics to help improve leadership capabilities of all members of your club/organization. The sessions in this lab are designed to further improve on already existing leadership skills and help your organization and its individual members lead more effectively with integrity and motivation.
For more information, click here. (Registration is now open.)
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SGA BUDGET REQUESTS DUE EARLY IN THE SPRING SEMESTER
Recognized student organizations can request funding through Student Government Association.
The deadline for budget requests for the 2012-13 academic year was February 10, 2012 at 5pm online through the organization roster system! YOU MUST HAVE IT IN BY THEN!
Student Government Association set standards and requirements for all recognized student organizations. Please review these standards by clicking here. For more details visit SGA website at http://odusga.com/
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