Student Organizations

Rosters

The purpose of the Old Dominion University online student organization rosters system is to allow student organization officers a convenient means to review and manage their student organization and membership information.

Click here to login to the student organization rosters.

Frequently Asked Questions

I'm an officer - How do I register a new organization?

I'm an officer - How do I obtain my organization's User ID and password?

I'm an officer - How do I view, edit, and update my organization's roster?

I need to re-activate a previous advisor.  How do I do that?

I need to add a NEW advisor.  How do I do that?

How do I join an organization's roster?

What is a Co-Curricular Transcript and how do I use it?

New Organization Registration Procedures - For Student Organization Officers Only

1. Complete all of the appropriate procedures for becoming a recognized student organization.
2. Obtain your organization code and password from the Office of Student Activities & Leadership.
3. Add yourself to the roster via your Co-Curricular Transcript before logging into the roster. If you do not have a CoCurricular Transcript, create an account here.

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Password Procedures - For Student Organization Officers Only

To obtain your organization's user ID and password you must have your organization's approval. It is your organization's responsibility to monitor which members/officers have access to this information. Please be sure to update the new officers, indicating who has this approval, after elections. To obtain your organization's user ID and password you will need to bring a picture ID to the Office of Student Activities & Leadership.

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Viewing, Editing, and Updating a Roster - For Student Organization Officers Only

Adding a new member or officer must be done using their account on the Co-Curricular Transcript. Please ask the member to create or login to their Co-Courricular Transcript and add themself to your organization's roster.

Note: If an individual has been on any organization roster in the past three years with an e-mail address the individual already has an account. Their account was created using their e-mail address as their password, which they will be required to change upon logging into their co-curricular transcript.

Updating/Changing a member or officer's status/position
(Please encourage your members to manage their own status on their Co-Curricular Transcript.)

1. Click on View/Print Roster Contact List. You will see a list of all your members, in alphabetical order.
2. Click on the member/officer you would like to edit.
3. Click on the Membership History link on the left side to edit their record.
4. Select the current record, the one with a blank end date. Add the appropriate end date and click update.
5. If the individual has another membership status in the organization click the Add a Record link on the left menu. A new Membership Status Record page will open.
6. Select the appropriate officer/general member status and click update. Leave the end date blank.
7. Click Add.

Removing a member or officer's status/position

1. Click on View/Print Roster Contact List. You will see a list of all your members, in alphabetical order.
2. Click on the member/officer you would like to edit.
3. Click the Inactive box at the bottom of their contact information to remove them from the roster.

Reinstate a member if you have removed them from the roster in the past
(This option will only be available if you have removed individuals from your roster.)

1. Click the Inactive Member List. An alphabetical list of all members you have removed will appear.
2. Click on the member you would like to reinstate.
3. Unclick the inactive box from members profile.
4. Click update.
5. Click the Membership History link on the left menu bar.
6. Click the Add a Record link on the left menu bar to add a new membership status. A new Membership Status Record page will open.
7. Select the appropriate officer/general member status and click update. Leave the end date blank.
8. Click Add.

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Reactivating a Previous Advisor

1. Have your advisor log into their co-curricular transcript at https://salmon.ts.odu.edu/ultradev/cocurriculartrans/Default.asp. (Please have the e-mail address and password the advisor used to create their co-curricular transcript account.  If the advisor cannot remember the password, he/she can get assistance by calling OSAL at 683-3446.) 
2. Click Student Organization Involvement (left menu option).
3. Click on the student organization name.
4. Remove the check mark in the Inactive field (located under the e-mail address).
5. Click update (located under the FERPA field).
6. Click the Membership Status Record link (located at the top of the left menu options).
7. Remove the date in the End Date field (located under the Begin Date field).
8. Click the update (located under the general member field).
9. If you are an advisor for multiple organization repeat steps 2-8 .
10. Logout (located in the left menu options).

Adding a New Advisor

Have your advisor create a co-curricular transcript, or login to their co-curricular transcript if they already have a transcript, at https://salmon.ts.odu.edu/ultradev/cocurriculartrans/Default.asp .

Create an Account

1. Go to https://salmon.ts.odu.edu/ultradev/cocurriculartrans/Default.asp .
2. Click the Create an Account link above the login section (located on the left side of the page).
3. Enter your e-mail address, the password you want for this account, confirm the password for verification purposes, click submit.
4. Login to your co-curricular transcript using the e-mail address and password you just used to create the account, click login.
5. Enter your Profile Information.
   • Use your on-campus Department for the Street Address 1 field. (This is a required field)
   • Use your on-campus phone number for the Phone field. (This is a required field)
   • Click submit.
6. Click Student Organization Involvement (left menu option)
7. Click Join an Organization (Located in the bottom menu))
8. Click in the Student Organization box and select the Organization.
9. Once the organization is selected, scroll to the bottom of the page, click Join Organization
10. Click on the update your membership status link at the end of the sentence.
11. Click the check box next to the title Advisor.
12. Click update (located below the greek initiation date field).
13. Click view membership status summary report. (Located at the bottom of the menu)
14. If you need to add yourself to another organization, click the Student Organization Menu link, and repeat steps vii - xiii., otherwise, click Logout.

Log in to your Co-curricular Transcript

1. Click Student Organization Involvement (left menu option)
2. Click Join an Organization (Located in the bottom menu))
3. Click in the Student Organization box and select the Organization.
4. Once the organization is selected, scroll to the bottom of the page, click Join Organization
5. Click on the update your membership status link at the end of the sentence.
6. Click the check box next to the title Advisor.
7. Click update (located below the greek initiation date field).
8. Click view membership status summary report. (Located at the bottom of the menu)
9. If you need to add yourself to another organization, click the Student Organization Menu link, and repeat steps vii - xiii., otherwise, click Logout.

Joining an Organization's Roster

You must have a Co-Curricular Transcript account in order to join an organization's roster. Please click here for the directions on creating and using your Co-Curricular Transcript.

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The Co-Curricular Transcript

Click here to visit the Co-Curricular Transcript page for more information.

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