Helpful Information

Co-Curricular Transcript

The Co-Curricular Transcript is now available via Monarch Link. Log in using your MIDAS ID and password to start your new transcript today.

For directions on how to utilize the transcript via Monarch Link, please (watch the tutorial videos here).

For directions on how to access the old system, see below.
 

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Click here to log onto Monarch Link

Co-Curricular activities are activities and involvement that complement your academic curriculum including student organizations, conferences, presentations, community service and more.   The Office of Student Activities & Leadership has created a Co-Curricular Transcript program in conjunction with the Student Organization Rosters to help you keep track of your co-curricular activities while attending Old Dominion University.  The Co-Curricular Transcript is similar to an academic transcript because it is a historical listing of all the co-curricular activities a student participates in and reports on the Co-Curricular Activities Site.

The following activities can be included in your Co-Curricular Transcript:

• Student Organization Involvement - This is tied directly into the student organization rosters, and is how you join an organization roster.
• Other Involvement (e.g. other organizations, honors, awards, conference attendance and presentations, etc.)
• Community Service

How to use the Co-Curricular Transcript

Note: When using this transcript program, always use the menu options to navigate the system.  Please do not use the back and forward buttons on your browser - it will fail to save information and updates you enter and you might receive an error screen.

Do you already have an account?

• If you were part of a student organization in the past and were listed on their roster with your e-mail address, you already have an account. Your login and your password are your actual e-mail address (i.e. example@odu.edu) the first time you login. Once you log in, you will be required to update your personal profile and then change your password.
• If you were part of the C.A.R.E. Community Service Program, you already have an account - it is the same as your C.A.R.E. account.

Creating a New Account

1. Select Create an Account.
2. Enter your current, active e-mail address (it does not need to be your ODU e-mail address) and a password of your choice.  Then, enter the password again to confirm it. You'll be prompted to login using that information.
3. Login.
4. Update all of your personal profile items.
5. The main menu will open with four options: Student Organization, Other Involvement, Community Service, and Unofficial & Official Transcript Requests. Select the Student Organization Link.
6. Click Join a Student Organization.
7. Select the Student Organization you want to join. Read the FERPA Statement and Hazing Policy and click the check box if you are willing to have your grades released to your student organization (this is optional).
8. Then click Join Organization. You will be automatically added to the organization's roster as a general member. If that is accurate, you can logout or use any of the other transcript options. If not, proceed to number 9.
9. Click on the Update Your Membership Status link. Then click the appropriate officer position, as well as all statuses that apply (i.e. spokesperson, etc.). Remember, all student organizations must have at least one spokesperson on their roster.
10. Click Update. At this point, you have completed the process for this organization.  If you are a member of other organizations, you can add yourself to those organizations by repeating steps 6 through 10.

I already have a Co-Curricular Transcript Account - How do I join a student organization?

1. Login to the site.
2. Be sure to review your unofficial transcript first to see what activities are already listed on your Co-Curricular Transcript.
3. Select the Student Organization link. Note: If you are part of a student organization already, it will list it in the Student Organization box.
4. Click the Join a Student Organization link.
5. Select the Student Organization you want to join. Read the FERPA Statement and Hazing Policy and click the check box if you are willing to have your grades released to your student organization (this is optional).
6. Then click Join Organization. You will be automatically added to the organization's roster as a general member. If that is accurate, you can logout or use any of the other transcript options. If not, proceed to number 7.
7. Click on the update your membership status link. Then click the appropriate officer position, as well as all statuses that apply (i.e. spokesperson, etc.). Remember, all student organizations must have at least one spokesperson on their roster.
8. Click Update. At this point, you have completed the process for this organization. If you are a member of other organizations, you can add yourself to those organizations by repeating steps 4 through 8.

I need to add old membership status records.

Add those records by selecting the Add a Membership Record link and inputting the appropriate membership status. When you add the record, it will automatically enter today's date. You can then go back and select that record to change the start date and enter the end date to the appropriate dates.

There are inaccurate dates on my membership records - How can I change them?

Select the appropriate record and update the date(s) as needed. Always click Update when you are done.

How can I remove myself from a student organization's roster?

1. Login to the site.
2. Select the Student Organization link.
3. Select the Student Organization that you wish to remove your membership from.
4. Click the Inactive button at the bottom of your personal contact information.
5. Click Update.

Who can I contact if I need more help with the Co-Curricular Transcript?

If you have any problems with this system please e-mail Dionicia Mahler-Rogers at dmahlerr@odu.edu.