Check-Out
Students have two options to check‐out from their room/suite/apartment. Students can choose the Standard Check‐Out option by checking out with a staff when a staff member is available or they can choose the Express Check‐Out option which allows the student to leave at their convenience without pre‐scheduling an appointment. Prior to checking out, please be sure to follow these guidelines.
- Remove all personal items from the room/suite/apartment
- Empty out all drawers and leave them open for inspection
- Remove everything from your door and walls
- Clean off any double‐sided tape, mounting tape, or any other adhesive residue that is on your door or walls
- Vacuum/mop the floor
- Clean common areas including bathrooms, kitchens, and living rooms
- Dust furniture (this includes the top of the bookshelves, and the shelf in the closet)
- Close and lock window
- Close curtains/blinds
- Take out any remaining trash and recycling
- Turn off lights
- Make sure the hallway outside of your room/suite/apartment is clean and clear from
clutter/trash. Hallways are considered an extension of a room; therefore, it too should be clean - Don't forget your bike (in the bike racks)
To schedule Standard Check‐Out:
- Schedule your appointment one week in advance of your scheduled check out. (If you are checking out during the course of a semester versus the end of the semester, you may have to make a special appointment with your RA , Graduate Assistant, or Residence Hall Director because a check‐out schedule will not be available.)
- Check availability of your Resident Assistant on their room door. If the complex you live in does not have a Resident Assistant, stop by the main desk of your residential complex.
- If your RA is not available to check out, stop by the front desk for assistance in finding another staff member you can schedule an appointment with. (Please understand staff members are often students so they may have classes/exams at the time you wish to depart. Additionally, the number of staff is limited so opportunities to check out with a staff member may be limited.)
- After you have completed the list of items listed above, go back to your room to meet your RA or the OHRL staff member assigned to check you out. You should be in your room waiting at least 10 minutes prior to your scheduled check out. If you are late for your scheduled appointment, you may have to reschedule or take the Express Check‐Out option.
- Make sure to lock your door and sign your Room Condition Report prior to leaving. You should return your room key to the front desk of your residential community.
To use the Express Check‐Out option:
- Stop by the main desk of your residential complex during normal business hours to pick up an Express‐Check Out packet.
- Follow all instructions and complete all paperwork enclosed inside the packet.
- Enclose the room key and seal the packet prior to returning to the front desk of your residential complex. (We strongly advise that you return your Express‐Check Out packet during normal business hours to the main desk of your residential complex so a Desk Receptionist can begin immediately processing your paperwork. If normal operating hours do not fit your move out schedule, you can drop it off at the main desk or designated locations in your residential complex (Powhatan and University Village) but your check out may not be processed immediately.)
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